AI that runs your:
Every hour you spend on admin is an hour you're not spending making money. Automate the busywork once — keep the hours back forever.
We build voice agents, automations, DM bots and custom software for clinics, trades and local operators — so every call is answered, every lead is followed up, and nothing waits for business hours.
Four systems, one job.
Each works on its own, or together as a full front-desk replacement. Open one to see what's inside.
A trained voice agent picks up on the first ring, 24/7 — while your team is with a customer, after close, on weekends. It knows your services, hours and pricing, qualifies the caller, books the slot, and sends a text confirmation. Every call is transcribed and summarised in your inbox.
We wire your booking system, inbox, CRM and invoicing together so the admin runs itself. New booking arrives, reminder goes out, no-show gets rebooked, review request lands two days later, and the job record updates — with no new software for your team to learn.
Most DMs go cold because nobody replies for six hours. A trained bot answers instantly on Instagram, Facebook Messenger and SMS — handles pricing and availability questions, sends the booking link, and hands off to you the moment a conversation gets real.
When the workflow is the business, generic software fights you. We design and ship the exact tool — quoting apps, intake forms, technician dashboards, client portals — built around how your team already works, and maintained after launch.
From first call to live system, in three steps.
Free consultation
Thirty minutes on how calls, bookings and DMs move through your business today — and where you're losing them.
Build & connect
We build the agent or workflow and wire it into the tools you already use. You review it before a single customer touches it.
Launch & tune
Your system goes live and we monitor real calls and conversations for the first weeks, sharpening it as it runs.
Many industries, one missed-call problem.
If your business runs on booked appointments and returned calls, the systems below already fit.
Flat build fee, flat monthly. No per-seat games.
Front Desk AI Receptionist
Full Out-Reach Campaign
Custom Software Build
Straight answers.
If your system is live and you're not satisfied within 30 days of launch, tell us and we refund the build fee in full. No claw-backs, no conditions buried in a contract. This guarantee applies to custom software builds only. It doesn't cover the AI receptionist's setup fees or monthly service, which follow our Terms of Service.
No. We build around your phone system, calendar, CRM and inbox as they are. If something genuinely can't connect, we tell you before you pay anything.
Most voice and DM systems are live within two to three weeks of the consultation. Custom software depends on scope — you get a fixed timeline with the fixed price.
No long-term/annual contract commitment — however we do provide discounts to those who agree to an annual or long-term contract after trying out the service.
The AI will either escalate to a human or notify the customer that someone will get back to them shortly to answer any further inquiries. It also runs on a standard operating procedure built into its knowledge base, and can update and fine-tune its memory over time as you provide it more answers to questions.
We offer support so long as the service fee is paid in full each month.
Yes — and it's HIPAA and PHIPA compliant for medical practices, a BAA is signed with third-party services, and agent data retention is kept for up to 1 week.
The system is completely yours. However, a service fee is required if you'd like us to personally support and maintain the software, or provide guidance if you want the system to be more versatile or need help with general inquiries.
See what's slipping through your front desk.
Book a free 30-minute consultation with the Spare Hands AI team to review your current digital AI Automation Workflow. We'll take a look at what's working, identify quick wins, and share recommendations to help automate and build processes to fulfill business requirements much more quickly and efficiently. No commitment, just clarity.
Tell us who we're meeting.
Pick what you need — the rest is asked in the booking form.Make sure to check the invitation link in your junk/spam folder if not found in your inbox!